Receipt Scanning

Bookkeeping is not a recently developed practice by the human race. Records indicate that bookkeeping was in existence as early as 6,000 BC. Historians have unearthed traces of commercial contracts in the ancient ruins of great kingdoms such as Babylon and archives which show systematic recording of accounts from farm produce in ancient Greece as well as from the relatively modern Roman Empire. Here’s more on the history of bookkeeping.

The Onset of Modern Day Bookkeeping

The modern-day bookkeeping system was presented in the late 15th century by the Italian mathematician, Frater Luca Pacioli. In his book, Everything About Arithmetic, Geometry and Proportion, Pacioli described in detail the contemporary standard accounting system – the double entry system. He went to the extent of describing the use of various bookkeeping instruments such as journals and ledgers. His endeavours won him multiple accolades including a reference as the father of modern bookkeeping.

Bookkeeping Before Computers

It may seem hard to envisage what life was like before computers, especially when it concerns bookkeeping. Before the invention of computers, spreadsheets were handwritten, humans did the arithmetic, paper ledgers were maintained by hand, and filing cabinets were the norm. During this era, the skills of a bookkeeper were crucial. Bookkeepers had to demonstrate meticulous attention to detail and have a good head for numbers. Each financial transaction was recorded by hand on a ledger and the risk of human error was high. It was during this era that experts in the field developed some procedures to help verify the accuracy of the records.

Bookkeeping with Computers

Today, technology has evolved and revolutionised various professions, including bookkeeping. Technological innovations such as DEXT sophisticated digital scanning software, able to handle complex tasks and has simplified the traditional bookkeeping profession making accuracy and efficiency more attainable.

Helping you to organise and file all of your accounting paperwork in one simple location, easy to find one document at the touch of a button instead of searching through boxes or folders. We use this software to process clients:

  • Till receipts
  • Purchase Invoices
  • Sales Invoices

We will send you a link to a shared drive where receipts can easily be shared and any queries can be raised and dealt with in real time and paperwork can be requested when necessary.

Clients can send photos of their receipts to us, or with a compatible email address can send receipts straight to the Dext system. As it is a cloud system, data is backed up and secure.


scanning to xero software

Case Studies