This website (Website) is operated by B2B Accountancy Ltd and Updated from time to time by Site Wizard Ltd. B2B Acc0untancy is the data controller in respect of all personal data collected by us on this Website or otherwise. This means that we are responsible for ensuring that we do so in full compliance with the Data Protection Act 1998 (to be replaced by the General Data Protection Regulation when it comes into effect in May 2018)
Links to other websites
The Personal Data we collect and its sources
We may obtain personal data face to face, electronically, on paper (such as any form you complete - including any online form) or verbally (such as during any telephone conversations we have with you).
The information may come to us:
- directly from you, such as when you make an enquiry, register on or use our website, sign up for and / or use one of our products or services.
- from social media sites, if your settings and preference allow, we may collect information (including personal data) form social media services such as Facebook and Twitter
Information about other people
If you provide personal data to us relating to any person other than yourself, you must ensure before you do so that they understand how their personal data will be used and that you are authorised to disclose it to us, and to consent to its use on their behalf
IP addresses and other technical information
In order to understand how users use this Website and our services, we may collect Internet Protocol addresses (also known as IP addresses). Your IP address is a unique address that computer devices (such as PCs, tablets and smartphones) use to identify themselves and in order to communicate with other devices in the network. We may also collect details of the computer operating system and browser you use.
The personal data we collect
The type and quantity of personal data we collect and how we use it depends on why you are providing it. If you enquire about our products or services, we will ask for your contact details. If you subscribe to one of our services, we will need payment information from you.
How we will use your personal data
- administration.To provide the goods and services you request (including taking payments) and to communicate with you in the event that any goods or services requested are unavailable, or if there is a query or problem with your request or we need to make a change to the service we provide
- fraud prevention.To detect and reduce fraud and credit risk
- market research.To carry out market research so that we can improve the goods and services we offer
- profiling.To create an individual profile for you (including analysing demographic and geographic information) so that we can enhance your experience and relationship with us, enable you to use interactive features of our Website and services, understand and respect your preferences and to provide information and details of relevant offers and information where you have agreed to receive them
Disclosing your personal data
We do not sell personal data but if, for example, we hold an event in conjunction with another organisation, we may share information between us, in which case, we will make that clear to you when you provide the personal data.
On a very rare occasion, we may need to disclose your details, if required, to the police, regulatory bodies or legal advisors or to comply with a court order or a legal obligation. In these circumstances we will be careful to only provide information that we are required to provide.
In the event we sell our business or any of its assets, we may disclose your information to the prospective buyer but will take appropriate steps to safeguard your personal data if we do so.
The legal basis for processing your personal data
The legal basis for the collection and processing of your personal data is:
- contract. That it is necessary to fulfil the contract that you are going to enter into or have entered into with B2B Accountancy.
- consent. That you have given your consent and/or
- legitimate interests. That it is necessary for B2B Accountancy's legitimate interests which are to provide a continued high level of customer service and does not prejudice or harm your rights and freedom.
Where we have obtained your consent to process your personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
Invitations, Newsletters, Offers and Opportunities
We would like to contact you and/or any person whose information you provide to us, to provide details of offers and opportunities that are available and about a range of other initiatives in several ways; including by post, telephone, text message or by email. To opt out please contact us at email@example.com and we will be sure to remove you without any delay.
Preferences / Subscribe / Unsubscribe
We only use social media to market our services, if you have joined a group in the past and at any point wish to leave you can exit the group as a form of unsubscribing.
We take the security of personal data seriously. We employ inhouse secure technology which is GDPR compliant we also use firewalls to safeguard personal data and have procedures in place to ensure that our paper and computer systems and databases are protected against unauthorised disclosure, use, loss and damage.
Personal data in our databases is only accessible by appropriately trained staff who need to access your personal data as an essential part of their role. All access is tracked through individual login credentials.
We only use third party service providers where we are satisfied that the security they provide for your personal data is at least as stringent as we use ourselves.
We will normally keep your personal data for six years. If, after this point, you have not engaged with us or taken up any of our products or services we will keep only minimal personal data on a suppression list to ensure we can respect your preferences in the future.
We expect to contact you at least every two years to ensure you are still happy to hear from us in accordance with the preferences you have provided to us.
Use of your data outside the European Union
Privacy laws and practice are constantly developing, and we aim to meet high standards. Our policies and procedures are, therefore, under continual review. We may, from time to time, update our security and privacy policies. If we want to make any significant changes in how we will use your personal data we will contact you directly and, if required, seek your consent. We will ensure our Website has our most up to date policy and suggest that you check this page periodically to review our latest version.
Updating and Correcting Personal Data
If you need to correct your personal details you can do that by sending an email to firstname.lastname@example.org or by updating the information in your portal. Please include your name, address and/or email address when you contact us as this helps us to ensure that we accept amendments only from the correct person.
We encourage you to promptly update your personal data if it changes. If you are providing updates or corrections about another person, we may require you to provide us with proof that you are authorised to provide that information to us.
You have a number of legal rights in respect of your personal data. These include:
- access. The right to receive a copy of the personal data that we hold about you. The same right applies to any other person whose personal data you provide to us. We will require proof of identity and proof of authority if the request comes from someone other than the person whose data we are asked to provide. This will ensure we only provide information to the correct person. We normally expect to respond to requests within 28 days of receiving them.
- withdraw consent to direct marketing. You can exercise this right at any time by emailing email@example.com we will update your preferences.
- withdraw consent to other processing. Where the only legal basis for our processing your personal data is that we have your consent to do so, you may withdraw your consent to that processing at any time and we will have to stop processing your personal data. Please note, this will only affect a new activity and does not mean that processing carried out before you withdrew your consent is unlawful.
- rectification. If you consider any of your personal data is inaccurate, you can correct it yourself via your online portal or ask us to do it for you.
- restriction. In limited circumstances you may be able to require us to restrict our processing of your personal data. For example, if you consider what we hold is inaccurate and we disagree, the processing may be restricted until the accuracy has been verified.
- erasure. Where we have no lawful basis for holding onto your personal data you are entitled to require us to delete it.
- portability. In limited circumstances you may be entitled to have the personal data you have provided to us sent electronically to you for you to provide to another organisation.
If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch by (see 'Contact us') on the website. You can also contact the Information Commissioner's Office and can find information on how to do this at www.ico.org.uk.
How To Contact Us
Phone: 01242 576112
Mail: B2B Accountancy, Suite 5, 2.2 Montpellier House, Cheltenham, GL50 1TY
Download Our Policy